The Best Time Management Techniques


Sometimes it seems there are too many tasks to do. You think you have an average job, but at the same time understand that even with it, you don’t have time for your hobbies, going out with friends, or spinning a couple of rounds at during your break. The main reason is that you don’t know how to spend time the right way. These simple techniques and methods will allow you to organize things, not to miss anything and leave time for rest.

Make it Tomorrow

Mark Foster, author of “Make it Tomorrow,” suggests that you don’t rush into urgent tasks, but rather postpone them to the next day. This will allow you to focus on the tasks at hand.

Create closed to-do lists for the day, and divide all new tasks into three groups:

  • Things that require immediate response.
  • Things that can be accomplished during the day.
  • Things that can be done tomorrow.

Tasks in the first two groups can be done promptly, depending on the urgency and priority. And put the tasks of the third group on a closed list for the next day.

For example, when a colleague has a burst pipe at home and urgently needs to be replaced for an interview, this is a task from the first group. And a meeting to discuss a newly received recruitment request may well be postponed until the next day.

Prepare in the Evening

If you have a hard time getting up in the morning and your productivity lags before lunch, prepare in the evening. Think through and prioritize work and personal affairs, distribute the workload for the next day.

And not to strain a sleepy brain with additional choices, in the evening, you can decide on the clothes for tomorrow, and prepare food for lunch.

Eat a “Frog”

Business coach Brian Tracy proposes at the beginning of the day to “eat a frog” – first do the most unpleasant or difficult thing.

By the end of the day the brain is overloaded and there is no energy left for difficult tasks. And if you do them early, you won’t have to procrastinate for half a day.

Measure Your Work With Tomatoes

The creator of the “tomato method” named it after the kitchen timer that started it for 25 minutes.

The essence of the approach is to do the task for 25 minutes without any distractions, then take a 5-minute break and concentrate on the task again for 25 minutes.

After every four cycles of “25+5,” take one 30-minute break.

You can use a similar “90 on 30” method – 90 minutes of work and 30 minutes of rest.

Leave Your Inbox Empty

The essence of the Zero Inbox method is to sort through all incoming emails, tasks, cases, requests once a day.

Each item on the inbox list should be assigned a solution:

  • Execute.
  • Postpone.
  • Pass it on.
  • Reply.
  • Delete.

Don’t stop until you have sorted out all the tasks in the folder.

Complete Nine Tasks in One Day

According to the method of “nine cases” or “1-3-5” you need to perform one big difficult task, three medium difficulty tasks and five small tasks in a day.

Small tasks can be some domestic tasks – washing the dishes or sorting out the mail, and one big task – a work project or part of it.

Spend at Least a Couple of Minutes on the Task

This method is suitable for combating procrastination. “Persuade” yourself to devote at least 5-10 minutes to the task you are putting off.

Researcher Julia Muller of the Yale Center for Emotional Intelligence argues that such a five-minute “demo” of a task leaves you free to change your mind and increases your sense of independent decision-making.That way you won’t feel like you’re being forced to do the task.

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